Many tourists are surprised to find fees on their bills to account for their use of automated toll roads in Florida.

Florida has about three dozen toll roads, bridges and causeways spanning 730 miles — and millions of tourists and business visitors who rent cars. The Sunshine State is, in fact, both the nation’s leading tourist destination and car rental market.

There’s friction at the intersection of those statistics: With Florida setting tourism records and the economy picking up speed, more tourists and business visitors are zipping through automated toll lanes in rental vehicles — only to find at the end of the trip that “administrative fees” have been tacked onto their bill in addition to the toll charges.

Depending on the routes taken, the service fees can be two or three times higher than the actual tolls. Increasing numbers of travelers have complained to the Florida Attorney General’s office, saying they were not told about the charges in advance or found them only later in the fine print of rental agreements.

The Florida’s Attorney General’s Office has logged more than 100 complaints in the past year and a half, and the agency is investigating toll-related billing practices of three major rental firms: Dollar/Thrifty, Avis/Budget and Enterprise. Whitney Ray, press secretary for the Attorney General, says that the office is continuing to review similar complaints involving Hertz.

The focus of the investigations, Ray says, is “whether the rental car companies are properly disclosing what consumers need to know” regarding three key issues: The existence of cashless tolls in Florida; whether a rented transponder is necessary to avoid administrative fees in addition to tolls, and whether consumers are sometimes rented transponders when they are not really necessary.

Rental car companies say they’re justified in charging the administrative fees because so many renters passed through tolls and left the rental firm stuck with the bill. Some companies have contracted with third-party vendors such as PlatePass to centralize toll paying for rental customers who use electronic payment lanes. PlatePass pays the tolls when drivers use certain toll roads and automated lanes, then charges a handling fee, about $4.95 a day in Florida, to the credit card used for the rental. Weekly or monthly fees may also apply.

Florida’s Turnpike Enterprise launched all-electronic, no-cash tolling in 2011 on the turnpike in Miami-Dade County and last April added cashless tolling to the Sawgrass Expressway in Broward County. Other cashless toll lanes are being expanded in congested areas of Tampa and Orlando to allow motorists to maintain steady traffic flow. The Turnpike Enterprise says its goal is to go to cashless tolling statewide.

As the potential for complaints grows along with the number of all-electronic toll roads, some rental agencies are taking additional steps to alert customers to the fees. A rental company based in Orlando, E-Z Rent A Car, reached a voluntary settlement with the Florida Attorney General in 2012, agreeing to revise its contract-agreement to more “clearly and conspicuously” disclose all of the fees at the time of the rental, including a toll-service charge of $6.99 a day. The rental company, operating at 12 airports nationwide including Orlando International, reimbursed the state $10,000 for legal costs and made voluntary restitution of $834 to consumers.

Florida’s prepaid SunPass transponder system accounts for about 80% of tolls paid on the turnpike system, but the Florida Department of Transportation offers another automated option for drivers without SunPass. The FDOT’s “Toll-By-Plate” program takes photos of license plates as vehicles travel through automated tolling locations.

Invoices for the tolls, including a $2.50 administrative fee, are mailed to the vehicle’s registered owner — whether individuals, companies or car rental agencies. Rental agencies then pass on the charge to the renter and tack on additional fees. Transponders from personal vehicles also can be used in rentals to avoid fees, the FDOT says, but various restrictions apply and each company has different rules.

The rental industry has lobbied in recent years to try to keep states from restricting toll-related administrative fees. Bills introduced by Florida lawmakers to limit fees have so far failed to get out of committee. The American Car Rental Association says it remains vigilant in opposing efforts to impose “vicarious limits” on fees that the car rental companies deem appropriate.

CEO Sounding Board

Byrd F. “Biff” Marshall Jr.

President, managing shareholder / rayRobinson, 
Orlando

“One of the trends has been to go to some form of alternative fee billing. Probably this year 20% of our revenues will be where the clients either pay a flat fee or where they pay a fee based on performance. We got away from bonuses based on billable hours for associates a long time ago. We don’t think that’s a way to train associates. The big trend now is clients taking it in-house. The power is in the hands of clients now and no longer in the hands of lawyers where they can raise their rates every year.”

Bowman Brown

Chairman, executive committee / Shutts & Bowen,
Miami

“I expect dramatic change in the way law firms operate and the business of law is conducted. To control costs, businesses are dramatically expanding their legal departments. Business law firms will separate into two types. The first type will be firms that handle major, significant matters … major acquisitions, regulatory issues to some extent, to some extent intellectual property issues and specialty areas of the law. The other type will be business law firms that handle more routine day-to- day insurance defense and things like that. That will be lower-rate business, with lawyers compensated on a more modest basis.”

Ronald L. Kammer

Partner-in-charge/ Hinshaw & Culbertson, 
Coral Gables

“When I started practicing law 35 years ago, which was before lawyers had computers, it was commonplace for each lawyer to have his or her own assistant. The trend now is somewhere between 3-to-1 and 4-to-1. You will continue to see less staff or a repositioning of staff. I think you’re going to see more efficient use of space. Space and salaries are the largest two expenses of a law firm. You’re going to see more lawyers working out of their homes and less in the office. The age of partners having large offices, it’s ending now.”